حول Reem Shahin:
To secure a Personal Assistant, Executive Secretary & Administrative Assistant Positions witha progressive organization where my excellent interpersonal and computer skills can be utilized.
- Computer literate. Software knowledge includes MS (Word, Excel, PowerPoint & Access).
- Financial Software’s: ADP, RIS, ISM, Portal, MPower, Wood Gundy, Formulatrix (issuing T3 slips).
- Professional and enthusiastic team player.
- Flexible, reliable and keen learner of new tasks.
- Accurately and systematically able to set priorities.
- Keyboarding speed of 70 wpm.
تجربة
BLUMONT (NGO) – Amman, Jordan May/22 – Dec/22
Receptionist / Office Assistant
- Assisted HR in scheduling the candidates for interviews of different vacancies in the organization.
- Meet and greet local /global visitors and offer/order refreshments and direct them to the right persons.
- Order and stock stationary items to fulfil the requirements of all employees, prepare PR's and arrange
for maintenance of office equipment and building areas to ensure proper functioning of amenities.
- Answer queries from visitors and callers, and refers them to the appropriate person.
- Scheduled daily appointments and meetings through Electronic Calendar using MS Outlook.
- Booked scheduled different meeting rooms and maintained tidiness on weekly basis for the office.
- Prepared the daily Blumont newsletter with the coordination of Communication Manager.
- Provided administrative support to management and procurement.
- Updated the organisation staff contact information.
- In-charge for the office cleaner.
- Receive deliveries, sort and distribute incoming mail.
- Maintain the general office filling system.
DUCA FINANCIAL SERVICES (CREDIT UNION) – Toronto (CANADA) Feb./15 – May/15
Deposit Administrator
- Assisting in opening massive numbers of new accounts for the brokers.
- Assisting in logging and preparing massive number of certificates (letters) for different brokers.
- Inputting the daily RRSP journal using Excel.
- Assisting in the daily office tasks during the RRSP season.
LAKHRAIM BUSINESS GROUP (LBG) April /13- Sept./13
Personal Assistant to Chief Executive Officer (CEO)
- Scheduling daily appointments and meetings through Electronic Calendar using MS Outlook.
- Arranging all flights & hotel bookings for the CEO Business Trips.
- Drafting letters, memos & e-mails in English/Arabic.
- Translating documents from English to Arabic and vice versa.
- Drafting all correspondences (English/Arabic), memo, faxes, scanning, binding & PDF documents.
- Assisting the Real Estate Manager in preparing the tenants contracts with their payments.
- Process Expense Reports to Real Estate Manager on monthly basis.
EASTERN MANGROVES HOTEL & SPA – (Pre-Opening) April /12- March/13
PA to Hotel Manager
- Scheduled daily appointments and meetings through Electronic Calendar using MS Outlook.
- Drafted all correspondences, memo, faxes, scanning, binding & PDF documents.
- Translated from English to Arabic and vice versa to Executive Office, and assisting other department in translation when needed.
- Scheduled the Conference Calls, taking minutes of meetings & Assist in hotel functions when needed.
- Process Expense Reports to Hotel Manager.
- Handled Office Supplies.
Business Centre Supervisor
- Provided In-house/outside guests with different services as: printing, internet access, photocopying, fax, laminating, and binding
- Handled all guests’ inquiries concerning the city attractions, brochures, local and international newspapers.
- Follow up on F.O. purchasing requests and maintenance equipments (printers, computers, copiers) in the business centre & F.O.
- Inputting all associates personal data using CID system.
INTERIOR DESIGN STUDIO Oct./11 – April/12
Office Manager
- Scheduled daily appointments and meetings through Electronic Calendar using MS Outlook.
- Drafted all correspondences, memo, faxes, scanning & PDF documents.
- Professionally answered and directed incoming calls to appropriate personnel.
- Prepared and assembled presentation materials.
- Updated monthly attendance sheet using Excel
- Handled Office & Coffee Supplies.
INTER.CONTINENTAL AQABA RESORT Mar./10 – April/11
Personal Assistant to General Manager
- Scheduled daily appointments and meetings through Electronic Calendar using MS Outlook.
- Arranged all flights & hotel bookings for the General Manager Business & Personal Trips.
- Drafted all correspondences, memo, faxes, scanning & PDF documents.
- Prepared and assembling presentation materials
- Prepared all different monthly reports related to the hotel & Executive Office (Monthly Quality Self Assessment/Quest/Trading Review/DOO/GSTS/ESPS).
- Scheduled the Conference Calls, taking minutes of meetings & assist in hotel functions when needed.
- Handled Office & Coffee Supplies.
INTER.CONTINENTAL AQABA RESORT Dec./09 – Mar./10
Training Co-ordinator
- Giving Orientation for new & exciting hotel employees for two consecutive days.
- Prepared Training Monthly Calendar for the hotel employees.
- Booked training meeting rooms in advance.
- Supervise Cross-Training within the hotel departments & Cross-Exposure for overseas training within sister hotels.
BANK OF MONTREAL – Contract Nov./08 – Feb./09
Investigation Administrator
- Investigate Credit Master Card make sure the delinquent amount to be paid in time.
- Massive different investigations for all customer funding accounts in order to make sure payments made accordingly.
- In case unable to locate customer to send funding accounts to agency.
- Meet daily bench mark (70) applications.
FOUR SEASONS HOTELS & RESORTS Sept./07 – Sept./08
Administrative Assistant – Finance Dept.
- Assisted with preparing documents in word and excel.
- Prepared and assembled presentation materials.
- Photocopying, filing, faxing materials, sorting mail, arranging courier, scanning, binding and other administrative duties as required.
- Professionally answered and directed incoming calls to appropriate personnel.
- Process expense reports.
- Electronic scheduling (Lotus Notes).
TD WATERHOUSE – Contract Dec./06 – Aug./07
Tax Administrator (T3’s & NR4’s)
- Input accurately the tax factors for the trust units using Portal System.
- Assisted in annual test and production review.
- Reviewed and remitted NR4 suspension accounts reconciliation (interests, dividends & trust units) withholding taxes if applicable to CRA on monthly basis using ISM System.
- Completed customer inquires/requests received by e-mail, faxes, or through PISO System for processing in timely frame manner.
- Issued of duplicates/cancelled & amended T3/RL16 using Formulatrix.
TD MELOCHE MONNEX – Contract June/06 – Dec./06
Office Assistance & Account Payable (Claims) – Victoria Park Office
- Input accurately the manual cheques into the billing system using AS400.
- Post the cheques needed to be deposit into the bank on daily basis.
- Prepared cheque requisitions for the Bourdeau Vendors on monthly basis.
- Run the Bourdeau Vendors reports at the end of each month.
- Accurately input the correct data into the Error Log reports using Excel & AS400.
HBC WORLD MARKET – Contract Dec./05 – April/06
Tax Administrator (Non-Registered Accounts) T3’s
- Issued of duplicates/cancelled and amended T3/R16 slips using Amendable & ADP.
- Completed customer inquires/requests received by e-mail, faxes, or through Remedy System for processing in timely frame manner.
- Reviewed and remitted withholding taxes if applicable to CRA and Revenue Quebec.
- Good knowledge of using Wood Gundy & ISI.
HOLMAN EXHIBITS LTD Nov./04 – Jan./05
Receptionist
- Professionally received and directed incoming calls to appropriate personnel.
- Efficiently sorted and distributed incoming mail.
- Maintained incoming/outgoing courier service on line for the company.
- Scheduled and arranged meetings.
- Accurately updated Work and Progress (Excel) on weekly basis for the Employees.
- Handled Office & Coffee Supplies.
- Prepared the Monthly Sales Report & ALL Sales Invoices.
ROGERS COMMUNICATIONS Inc. – Contract Oct./03 – Nov./04
Data Consolidate Specialist
- Reviewed Wireless & Cable client accounts and consolidated them in one bill account.
- Checked quality of consolidated client data using V21, SGI and MS Excel.
- Co-ordinated special initiatives on behalf of the Project Supervisor.
Tm BIOSCIENCE CORPORATION – Contract Sept./02 – July/03 Receptionist & Accounts Payable
- Received and directed incoming calls to appropriate personnel in a professional manner.
- Efficiently sorted and distributed incoming mail.
- Maintained incoming/outgoing courier service for the company.
- Prepared and updated financial packages.
- Updated Purchase Order records for various office equipment/supplies.
- Co-ordinated travel arrangements, and scheduled meetings.
- Co-ordinated all accounts payable by using Simply Accounting.
- Assisted the Staff Accountant in the Annual Audit.
- Arranged all pass cards for the building and parking access after hours.
THE COLLEGE OF PHYSICIANS & SURGEONS OF ONTARIO April/02 – July/02
Word Processor Specialist - Contract
- Accurately formatted all Medical and Legal documents and correspondence (reports, settlement letters, directions, memos) using Microsoft Word’95 and Excel.
- Efficiently binded Medical Records for the department, when required.
- Efficiently proofread and made all necessary changes for documents and correspondence.
- Transcribed taped inspection reports using the Dictaphone.
BMO NESBITT BURNS – Contract Jan./01 – April/02
RSP Tax Administrator
- Daily reconciliation of withholding tax offset accounts using Panagon and ADP.
- Weekly/monthly tax remittances to Revenue Canada and Revenue Québec.
- Problem solving RRSP tax queries and acting as an information source.
- Liaised between Nesbitt Burns and Revenue Canada and Revenue Québec.
- Maintained orderly storage of tax receipts.
- Issued and recorded of T4RSPs, T4RIFs and Releve 2s.
BMO NESBITT BURNS – Contract Aug./00 – Dec./00
Data Conversion Specialist
- Reviewed and re-formatted client records to comply with Revenue Canada format rules.
- Checked quality of converted client data using RIS, MS Access and ADP.
SYMPATICO-LYCOS March/00 - July/00
Data Entry Specialist
- Efficiently typed of website packets received daily.
- Proofread and edited as required.
- Input city site information into Edit Work and UIT.
- Submitted weekly reports to Manager.
INTERNATIONALACADEMY OF DESIGN Aug./98 – Dec./99
Receptionist / Administrative Assistant
- Professionally answered and directed incoming calls to appropriate personnel.
- Efficiently sorted and distributed incoming mail.
- Scheduled appointments for students on daily basis.
- Maintained incoming/outgoing courier service for the Academy.
- Updated Purchase Order records for various office supplies and equipment.
- Co-ordinated Open Houses for each term.
- Prepared Room Schedules for each term.
JORDAN INTER.CONTINENTAL HOTEL May/93 – Sept./95
Business Centre Secretary
- Handled daily tasks of the Business Centre (Preparing reports to guests using Ms Word, photocopying, sending faxes, telexes, confirming ticket reservations, and booking meeting rooms for guests).
- Charged guests for the service offered using Petty Cash & Invoices.
- Assisted in the administration duties for the department & other departments as required.
HOTEL-CLUB AQUAMARINA I – AQABA Nov./91 – May/92
Reservation Department Secretary
- Prepared letters, memos, reports & documents using Ms Word for the reservation department.
- Assisted in the hotel booking as well the Front Desk for in the Reception tasks when needed.
- Assisted the Finance Department for the monthly budget when needed.
KUWAIT HILTON HOTEL Oct./87 – April/90
Business Centre Secretary
- Handled daily tasks of the Business Centre (Typing reports to guests, photocopying, photocopying, sending faxes, telexes, confirming ticket reservations for guests).
- Charged guests for service offered using Petty Cash & Invoices.
- Prepared In-house Weekly & Monthly guests reports.
- Assisted in the administration duties for the department & other departments as required.
التعليم
SENECA COLLEGE – TORONTO, ONTARIO - CANADA Sept./06 – Dec./06
Enrolled in IFIC (Canadian Investment Fund)
SUCCESS BUSINESSCOLLEGE – TORONTO, ONTARIO - CANADA Aug./97 – May/98
Computer Administrative Assistant Diploma
PITMAN SECRETARIAL CENTRE - KUWAIT Sept./84 – June/85
Executive Secretary
HIGH SCHOOL IN KUWAIT Sept./83 – May/84
محترفون من نفس قطاع إداري مثل Reem Shahin
المستخدمون الآخرون الذين يطلق عليهم Reem
وظائف بالقرب من Amman, محافظة عمّان
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