Human Resources Assistant SSA5 - Amman

Job summary

Provide assistance on recruitment processes, extract and compile HR data, drafting various HR documentation, and maintain confidential personnel records.

Responsibilities

• Provide assistance on recruitment processes (e.g create VAs, screening candidates' CVs, scheduling assessment/interviews) on relevant platforms.
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
• Drafting various HR documentation required for the specific area of recruitment and selection and ensure accuracy and meeting established deadlines.
• Liaise with stakeholders and colleagues on recruitment and selection to provide necessary information enabling timely completion of tasks.
• Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
• Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
• Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
• Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
• Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
• Others as required.

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