Finance Officer_ Budgeting - Amman, الأردن - Care International

وصف

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Job Summary

In a brief paragraph, state the position's overall purpose or objective, highlighting the general function for which the position is responsible.

Why does the position exist and what must it accomplish.


IMPORTANT:
This section, along with the "Qualifications" section will appear in the vacancy announcement, so please describe fully

The Syria Resilience Initiative (SRI) is a partnership of organizations working together to increase the resilience of people affected by the ongoing conflict in Syria.

We work alongside Syrians to recover their livelihoods and identify new economic opportunities; find innovative ways to overcome the challenges they face; and foster stronger, inclusive, and supportive communities.

The SRI is led by three multi-mandate agencies – CARE, IRC, and Mercy Corps – who have been on the ground in Syria for over a decade, collaborating with local and international partners in all geographies and areas of control to help Syrians overcome repeated shocks and stresses.

The SRI is seeking a Finance Officer to join the Program Management Unit (PMU).

S/he will report to the Finance Manager and will be responsible for the review and consolidation of SRI budgets, monitoring and analyzing financial reports from SRI partners, supporting internal and external consortium-wide financial audits, and tracking burn rates.

This role will support the Finance Manager to coordinate the financial aspects of SRI grants.

The Finance Officer monitors and consolidates various financial information, to contribute to monthly, quarterly, annual and final financial reports required for donors and SRI grant-holders.

Responsibilities and Tasks

Describe the major responsibilities, principal tasks, competencies and end results for which the position is accountable (limit responsibilities to five).

Include WHY it is done and the impact to the organization.

List the responsibilities in the order of importance and state the percentage of time the employee spends on each responsibility during a typical year.

Job Responsibility 1

Financial reporting, monitoring and quality assurance

% of time: 45%

Review and consolidate partner financial submissions to ensure complete, accurate, reliable, and timely financial information for donor reporting for all SRI grants.

Prepare reporting templates and set the instructions for all SRI grants.
Review and verify the partners data and documents.
Provide financial data and consolidated reports for internal and external reports and information requests.
Review grant agreements and map donor budget lines for appropriate management decisions and reporting.

Support monitoring of overall burn-rates and examining financial data to identify issues among partners and the PMU for all SRI grants.

Support analysis of monthly expenditure reports for PMU budget-versus-actual monitoring.
Maintain project and donor database information and files in both hard and soft copies.
Prepare quarterly reconciliation reports between grant and contract reports and actual expenses by the end of the month.
Ensure compliance of all donor requirements as per signed contracts when reviewing expenses and preparing financial reports.

Job Responsibility 2

Budget preparation and external audit

% of time: 20%

Assist in development of budgets for new proposals for the PMU and SRI partners.
Check the detailed budgets for arithmetical accuracy and check justifications against the budget.
Complete external audit agreement and engagement letters.
Prepare budget modification templates when required and ensure partner submissions align with instructions.

Job Responsibility 3

Facilitating internal agreements and contracts

% of time: 20%

Ensure grant budgets are uploaded onto CARE financial software system.
Follow up with headquarter finance teams on fund receipts.
Adjust and reclassify/correct entries after review.
Track and follow up on donor receivables/payables.
Share monthly coding allocations for PMU team members.
Follow up on acquiring approvals on internal grant sub-agreements.
Understand donor compliance procedures and requirements and help ensure SRI is meeting them.

Job Responsibility 4

Improving SRI programs and capacity-building

% of time: 10%

Provide analysis to support the Finance Manager in developing costing models for resilience-building activities.
Support financial analysis of Value for Money and help identify ways to increase efficiency.
Develop financial orientation slides for newcomers joining SRI partner organizations

Job Responsibility 6

Other duties and responsibilities assigned by the supervisor

% of time: 5%

As required

Problem Solving:
What has to be done and how to do it are clearly defined, and the incumbent will face identical or similar problems on a regular basis

Qualifications (Know How)

Indicate the minimum required level of education, experience and skills necessary to qualify for the position and fulfill the organization's expectation for job performance.

Also include the education, experience and skills desired for the position.

Education / Training


Required:
Minimum of a Bachelor's degree in accounting/finance or relevant field is required.


Desired:
An advanced certification or qualifications in any related area of financial management or working in the non-profit sector

Experience / Technical Skills

Number of months / years of previous professional experience in a similar position


Example:
Languages; planning; budgeting; word-processing; basic accounting; advanced written communications; presentation; fundraising; training/facilitation, etc.


Required:
Minimum of 2 years of accounting experience working for NGOs or similar not-for-profit organizations.
Advanced Microsoft excel skills.
Experience in budgeting, budget monitoring and financial reporting.
Excellent communication skills in English, both written and verbal (fluency in English required).
Good knowledge in Enterprise resource planning (ERP) systems such as Peoplesoft, Microsoft Dynamics, or others.
Excellent organization and prioritization skills – able to handle multiple deadlines and deliver tasks simultaneously.
High attention to detail and accuracy.
Good team player and good people skills, comfortable working with diverse people and teams.
Results and output focused


Desired:
Prior experience working on institutional donor-funded grants.
Fluency in spoken Arabic
Experience conducting financial analysis.

Competencies

Given the responsibilities and level of accountability of the position, please list the performance competencies in order of importance.

These will be used both for recruitment and performance management. Must choose a minimum of four competencies

• Building Effective Teams

*Conflict Management

RCreativity

• Customer Focus

*Cross Cultural Sensitivity

RDelegation*Developing Others

RDrive for Results

• Integrity and Trust
• Interpersonal Savvy

RListening

*Negotiating

ROrganizing

*Perseverance

*Presentation Skills

RPriority Setting

RProblem Solving

*Strategic Agility

RTime Management

RWritten Communication

RReporting Skills

REffective communication

*Dealing with Ambiguity

RInitiative/Pro-activeness


Other skills/competencies:
RAttention to details

Financial Accountability If no budget is managed, please enter $0


Dollar amount of budget managed:
$ 0

Safety And Security


I commit to the following:
I will remain aware of and comply with instructions designed to protect my health, welfare and safety. I will always consider the safety of CARE INTERNATIONAL personnel in operational decisions.

I will follow the set safety and security regulations/procedures for the area of operation.

I will bear responsibility for my own safety and security while under contract.

Safeguarding


I commit to the following:
I have read and understood CAREs Safeguarding Policy, Code of Conduct, CI Policy on Fraud and Corruption.

I agree to abide by all the terms of these policies, which form an integral part of the conditions of my employment with CARE.

I acknowledge that failure to abide by the terms of these policies may result in disciplinary action and termination of my employment contract.

I also acknowledge that, depending on the role or function I discharge, I may be requested to comply with the terms of additional policies, guidelines and related instruments, as and when necessary.

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