وظائف
>
Amman

    HR & Admin Officer - Amman, الأردن - Terre des hommes Foundation

    Terre des hommes Foundation
    Terre des hommes Foundation Amman, الأردن

    منذ أسبوع

    Default job background
    فريلانسر
    وصف
    "JOB DESCRIPTION

    Position in the Organization


    Type of function:
    Officer


    Job title:

    HR & Admin Officer


    Division:

    HR
    Employee's first and last names XXX YYY


    Line Manager:
    MENA
    HR OP


    Functional Link:

    Local Manager:
    MENA
    HR OP

    Salary scale level: 3A

    Activity rate: 60% Part Time

    Supervises

    Line management (direct): N/A


    Functional link:
    N/A

    Local link (if different from the line management): N/A

    Workplace

    Amman, Jordan

    Overarching responsibilities "Main goals"


    The
    HR & Admin officer will be supporting the
    HR OP in conducing day to day tasks as assigned, will play an administrative role in the MENA regional office.

    Specific Responsibilities/Context of "tasks"

    More specifically he/she has the following responsibilities:

    • Draft staff work contracts for the HoD validation and signature for national staff.
    • Lead the process of obtaining, renewing, and cancelling work permits and residence for all expatriate staff in the regional office, including keeping a tracker of expiry dates and liaising with staff in advance for needed steps.
    • Lead on getting visas for transiting staff within the region when requested and any visitor to RO.
    • Support with coordination of accommodation and transportation for visitors to RO.
    • Respect and see to the enforcement of the regional office's own regulations for
      HR & administrative processes.
    • Act as the focal person for RO national staff regarding the health insurance.
    • Managing leaves balances and requests of RO national staff and update the leaves tracker.
    • Managing leaves balances of expatriate staff within the region.
    • Managing the personal files of RO national staff.
    • Manage recruitment administration of any new national position within RO.
    • Follow up on expatriate contract requests within the countries and expatriates' contracts end dates.
    • Support with all expatriates working in MENA region onboarding, ticketing, offboarding, visa coordination and support with field visits coordination.
    • Follow-up contracts dates and renewal of the expatriates working in the region, in liaison with the HQ admin/HR team in Lausanne.
    • Contribute to
      HR data collection for monthly reporting
    • Support the
      HROP in following up a checklist of
      HR fundamentals that need to be in place in each delegation.
    • Support with the below other responsibilities when requested:
    • Follow all requests and processes in relation to Social Security and Tax for regional office expatriate staff and RO national staff, in coordination with Head of Delegation/regional legal representative.
    • Provide administrative support for Tdh regional workshops and trainings held in Jordan
    • Ensure updated registration is maintained for the Regional Office (Non-Operating Foreign Company) in accordance with Jordanian laws
    • Facilitate administrative processes for RO work equipment and stationary
    • Follow up on all regional staff time sheets
    Skills

    This function requires possession of fundamental personal, social and leadership skills (CPSLs), technical and methodological skills (CTMs)

    In particular:
    Strong organization and interpersonal skills
    Ability to work under pressure.
    Excellent knowledge in the human resources field
    Solution oriented and strong negotiation skills

    • Multi tasks and good time management
    Required conditions

    Training/Qualifications

    Bachelor's degree in human resources or Business Administration

    Experience

    Minimum of 3 year of professional experience in a similar position

    Languages

    Excellent Arabic & English

    IT know-how

    Advanced in Office,
    HR software


    The goals for the coming period are to be filled in on the assessment interview form with the line supervisor and in concert with the functional leaders.

    General Code of of Conduct and Tdh's Risk Management Policies


    Commits to complying with the General Code of Conduct and systematically reports any breach of the Code through the Tdh warning procedure: raises the awareness within the Foundation on violence and abuse and the rights that derive from them regarding children, community members and our own employees.


    Commits to complying with the Risk Management Policies, including: Safeguard policies (the policy of Safeguarding Children, the Policy of Protecting against Exploitation and Sexual Abuse, the Guideline on Abusive Behavior at Work), the Safety/Security Policy and Anti-Fraud/Corruption Policies and the Prevention of Funding Criminal Acivities.


    Commits to reducing the risk of abuse by developing an open and informed culture of management within the organization and in our work with children and the communities where we work.

    Tdh's organizational values


    Our organizational values guide us in our operational and strategic choices and are the foundation of all decisions made by us.

    Those five values are incorporated into each process connected to the staff. All collaborators are assessed according to the organization's values.


    PARTICIPATION AND EMPOWERMENT
    We promote and enhance participation and empowerment.

    We create the space for active participation and embrace inputs from others.

    We are sensitive about others' needs to influence.

    We share and delegate power and responsibilities.


    PARTNERSHIP AND COLLABORATION
    We trust the capacities of our key actors as primary responders and agents of change. We build on their strengths and on their needs.

    We champion co-creation and value complementarity.

    We appreciate other points of view and seek collectively for pragmatic and innovative solutions.

    We manifest humility, respect, fairness and see others as equal partners.


    INNOVATION AND LEARNING
    We promote a culture of innovation.

    We value curiosity, welcome new initiatives, and foster creativity.

    We embrace voluntary learning and are ready for trial and error.

    We foster knowledge sharing, learning and strive for sustainability.


    DIVERSITY AND INCLUSION
    We celebrate Diversity and Inclusion of people.

    We genuinely commit to diversity and inclusion and see it as a wealth in all our activities.

    We understand the cultural contexts and value differences.

    We are truly committed to an equal treatment.


    LEADERSHIP AND EXCELLENCE


    We thrive to offer our best, we think ahead, and are ready and willing to go the extra mile for the well-being of children.

    We provide quality programming and support. We are accountable and transparent. We use power responsibly.

    We position ourselves through our expertise and savoir-faire.

    We advocate for the rights of children whenever possible and seek actively opportunities to do so.

    This job description can be changed in compliance with the mission's activities and evolution.

    In signing, the employee acknowledges that he/she has read, understood and accepted this document.


    Place and date:

    Employee's signature:
    (Signed in two copies:
    one for the employee and one for the employer)

    "
  • Mercy Corps

    Admin Officer

    منذ 5 أيام

    Mercy Corps Amman, الأردن

    Assist in all operations related to the project implementation with special focus on the development and implementation of the project's procurement plan and expenditure reporting. · In coordination with the Officers, Area Coordinator and other lead teams, raise PRs and follow up ...

  • Babel Contracting Co

    Office Admin

    منذ 3 أيام

    Babel Contracting Co Amman, الأردن

    Welcoming the visitors, answering and transferring phone calls. · Sending emails to clients and employees, forwarding emails from clients to the appropriate recipient. · Managing the daily/weekly/monthly agenda and arrange new meetings and appointments. · Preparing and disseminat ...

  • Norwegian Refugee Council

    HR and Admin Officer

    منذ 41 دقيقة

    Norwegian Refugee Council Amman, الأردن

    General office administration management and implementing office policies SOP. · Ensure proper maintenance of office equipment and stationery, scheduling repairs through the logistics department whenever necessary. · Supervise cleaning staff and prepare their schedule. · Assist w ...

  • UNHCR, the UN Refugee Agency

    Assistant Admin Officer

    منذ يوم

    UNHCR, the UN Refugee Agency Amman, الأردن

    Monitor the day-to-day personnel and administrative operations of the office. · Participates in the recruitment and training of General Service staff for specialized and non-specialized work and assign General Service staff to meet work requirements. · Supervises activities conce ...

  • International Rescue Committee

    Council Admin Officer

    منذ يوم

    International Rescue Committee Amman, الأردن

    · • Provides administrative support to ensure efficient operation of the council · • Maintain communications across the council · • Maintain the council's website and ensure that it is up to date · • Manage the council's members list · • Manage the council's calendar · • Manage ...

  • Mercy Corps

    Senior Project Admin Officer

    منذ 3 أيام

    Mercy Corps Amman, الأردن دوام كامل

    "About Mercy Corps · Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can ...

  • DHL Express

    General Admin HR Officer

    منذ 41 دقيقة

    DHL Express Amman, الأردن

    · • General Administration Officer Principal Accountabilities : · • Maintain employee records using a well organised filing system to ensure files are up-to- date and compile with legislative requirements. · • To administer and maintain records of the Company's medical insurance ...

  • International Rescue Committee

    Senior Reporting and Admin Officer

    منذ 40 دقيقة

    International Rescue Committee Amman, الأردن

    Preparation and submission of the program monthly report. Lead the semi-annual reporting process with IRC and partners. · Utilize program data and engage with MEAL to use program data from consortium wide monitoring and evaluation to complete USAID BHA reporting requirements and ...

  • International Rescue Committee

    Senior Reporting and Admin Officer

    منذ 41 دقيقة

    International Rescue Committee Amman, الأردن

    University degree in relevant field required. · 3-6 years of relevant experience working on grants management, communications, reporting, or another related task ideally with humanitarian organizations. · Full professional competency in Microsoft Office suite, especially Word, Ou ...

  • QOAD

    Human Resources Admin Officer

    منذ يومين

    QOAD Amman, الأردن

    Facilitate transparent and competitive recruitment and selection processes; screening of candidates, sharing resumes with hiring managers, scheduling interviews, filing applications and exams, organization of interview panels, and other administrative processes; · Support in cond ...

  • Norwegian Refugee Council

    Re-Advertisement - HR and Admin Officer

    منذ 41 دقيقة

    Norwegian Refugee Council Amman, الأردن

    -General office administration management and implementing office policies SOP. · -Ensure proper maintenance of office equipment and stationery, scheduling repairs through the logistics department whenever necessary. · -Supervise cleaning staff and prepare their schedule. · -Assi ...

  • UNHCR

    Snr Medical Admin AssistantNurse

    منذ 41 دقيقة

    UNHCR Amman, الأردن

    1. Organizational Setting and Work Relationships · The Senior Medical Admin Assistant/Nurse is under direct supervision of Senior Medical Officer (SMO). · As part of the Medical Section team, and in support to the SMO, the Senior Medical Admin Assistant/Nurse will provide adminis ...

  • ARDD

    Human Resources

    منذ 4 أيام

    ARDD Amman, الأردن

    Assists and ensures that separation processes are done for staff leaving the organization (exit documents, exit interviews, etc); and that all assets and/or documents are retrieved, and personal files closed. · Co-ordinates and assists in monitoring completion of performance revi ...

  • Mercy Corps

    Admin Intern

    منذ يوم

    Mercy Corps Amman, الأردن

    The intern will have a brief introduction to the administrative processes within Mercy Corps and a full understanding of the admin activities and tasks in NGOs. · Will be responsible to manage the reception area, greet guests and answer phone calls. · Will be able to utilize the ...

  • Tree Top Staffing LLC

    Administrative Assistant

    منذ 41 دقيقة

    Tree Top Staffing LLC Amman, الأردن

    About the job · We are looking for an Administrative Assistant who will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative duties ar ...

  • World Vision International - Jordan

    Administrator

    منذ يوم

    World Vision International - Jordan Amman, الأردن

    Monitoring the IBV's project tracker by managing the data entry and the admin officer tasks. · Monitoring cash distribution · Monitoring permits submission and receiving. · Following up and managing team performance to support operational data · ...

  • Danish Refugee Council

    Administration Assistant

    منذ 41 دقيقة

    Danish Refugee Council Amman, الأردن

    Perform administrative task according to DRC guidelines · Welcome and greet visitors to the DRC office, and direct them accordingly or escort them to specific destinations · Book hotels and flights for DRC staff national and international travel and meetings · Receive and send of ...

  • Altibbi

    People Admin Manager

    منذ 3 أيام

    Altibbi Amman, الأردن

    People Management: · Team Management: · Lead and oversee the HR and admin teams in Saudi Arabia, Egypt, and Dubai, totaling 4 members. · Provide guidance, mentorship, and support to ensure team efficiency and effectiveness. · Manage all HR-related functions including but not limi ...

  • Norwegian Refugee Council NRC

    Security Guard

    منذ يومين

    Norwegian Refugee Council NRC Amman, الأردن

    Drafts basic correspondence, collects data and reflects every important event in the office log book (such as name and time for: visitors, contractors, suppliers, people who have interviews, etc.). · Responsible for managing access to NRC offices, and preventing unauthorized acce ...

  • Management Sciences for Health

    Program Support Assistant

    منذ يوم

    Management Sciences for Health Amman, الأردن

    · • Assist the CPD in administrative tasks including calendar and schedule management. · • Organize, file, and maintain technical & administrative documentation. · • Ensure smooth project administration and office management & operations in close collaboration with the Finance & ...