- Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
- Organizes and prepares agendas and minutes of meetings and tracks follow-up actions.
- Coordinates and reports for meetings and missions for the Regional Team Leader – Inclusive Growth / Lead Economist , including research work to prepare briefing materials as applicable.
- Provision of inputs to preparation of team results-oriented workplans.
- Support the team of any procurement processes, backstops procurement processes, including submission of required templates and documents to the Hub's Operations Team ;
- Support the the Regional Team Leader – Inclusive Growth / Lead Economist of any travel arrangements including preparation of travel authorizations, processing requests for visas, identity cards and other documents, including timely follow-up action on medical/security clearance, claims, signatures, as appropriate
- Monitors all travel-related payments for the Regional Team Leader – Inclusive Growth / Lead Economist , liaising appropriately with the Hub's Operations Team and BPPS staff in the field, as required;
- Administrative support to conferences, workshops, retreats.
- Arrangement of vehicle transportation, if required.
- Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports as required
- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
- Assistance in the preparation of budget, provision of information for audit, as needed.
- Support the team of any HR processes including recruitments, processes of payments for PSA Short term contract holders within the team, support in supplier creation, e-requisition and P0 creation.
- Support in maintain record of all contracts within the team.
- Support IG Team in preparation of term of references by utilizing the relevant templates;
- Assist in conducting desk reviews and bibliographies by collecting, compiling, and summarizing
- Establish and maintain the IG Team knowledge database on SharePoint.
- Sound contributions to knowledge networks and communities of practice.
- Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
- Provide inputs to the development of customer service strategy.
- Look for ways to add value beyond clients' immediate.
- requests. Ability to anticipate client's upcoming needs and concerns.
- Secondary education or bachelor's degree in business or public Administration, Management, or other related fields.
- A minimum of 5 years with secondary education or 2 years with a bachelor's degree of relevant work experience in administration or programme support service in UN system, NGO, public sector, or governmental entity
- Proficiency in the use of office software especially Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.
- Experience in organizing events (meetings, workshops, etc.)
- Good communications skills both written and oral
- Experience in engaging with stakeholders.
- Innovative problem solving and effective organizational skills.
- Good client orientation and planning skills
- Written and spoken proficiency in Arabic and English is required.
- French is a plus.
-
Administrative Assistant
منذ 22 ساعة
Al Rowad for Publishing and Distribution Official Amman, الأردنAbout the job · Job Description: We are seeking a skilled and organized Administrative Assistant to join our dynamic team at Al Rowad for Publishing and Distribution. The ideal candidate will play a key role in supporting our day-to-day operations, ensuring efficient office mana ...
-
Administrative Assistant
منذ 22 ساعة
Migrate Amman, الأردنAbout the job · Company Description Migrate is a leading business knowledge and networking company based in Amman, Jordan. We provide one-stop-shop outsourcing services to clients in the Middle East and North Africa region and other international markets. Our services include cor ...
-
Administrative Assistant
منذ 22 ساعة
Tree Top Staffing LLC Amman, الأردنAbout the job · We are looking for an Administrative Assistant who will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative duties ar ...
-
Administrative Assistant
منذ 22 ساعة
Oxfam Amman, الأردنThe Administrative Assistant provides administrative support to the MENA Regional Team. · The role requires attention to detail coupled with excellent organizational skills to get things done efficiently. · This is an important role that enables the whole team to be at its best ...
-
Administrative Assistant
منذ 22 ساعة
Wizard Cyber Amman, الأردنThe Company · Wizard Cyber are an international cyber security MSSP based in the UK and with a regional office in Amman · The Amman office covers administrative duties and 24/7 Security Operations Center · Wizard has been established since 1995 · Place of work · Based in Amman of ...
-
Administrative Assistant
منذ أسبوع
United Nations Development Programme Amman, الأردن· Job Description · Description · –> · Within Inclusive Growth broad issues, poverty and inequality reduction is key to sustainable human development, as reiterated in the new UNDP Strategic Plan. Building resilient societies based on SME-led growth and social protection is cent ...
-
Administrative Assistant
منذ 22 ساعة
Kalamntina Amman, الأردنWork with the CEO to maintain a comprehensive marketing and outreach plan. · Create and update content on social media platforms (includes taking photos and videos); explore new ways to reach our audience online. · Maintaining and updating the website including (prior experience ...
-
Administrative Assistant
منذ 22 ساعة
OPERA Amman, الأردن · Proficient in both spoken and written English and Arabic language skills; · Minimum 2 years of working experience in an office environment; · Effective communication skills with the ability to adapt communication style to different situations; · Previous experience in providi ...
-
Administrative Assistant
منذ 4 أيام
Creative Associates International Amman, الأردنPlan and oversee project logistics. · Administer the allocation, use and maintenance of all resources. · Assure that suppliers' products (documentation and hardware) meet the customer, project and commercial requirements. · Establish and develop logistics systems to support TA ...
-
Administrative Assistant
منذ 22 ساعة
UN Women Amman, الأردنProvide administrative support in the preparation of work plans, drafting minutes of meetings · and keeping records of relevant documents. · Provide administrative support in arranging meetings with different stakeholder groups. (Meetings can be online through Zoom platform or fa ...
-
Administrative Assistant
منذ 22 ساعة
ICRC Amman, الأردنUpdates employees' information in the relevant database. · Works closely together with the HR colleagues to exchange administrative information. · Check-in / out of ICT profiles and organizes employees' IT equipment and access badges. · Notifies the line manager and the IM manage ...
-
Administration Assistant
منذ 4 أيام
Danish Refugee Council Amman, الأردنPerform administrative task according to DRC guidelines · Welcome and greet visitors to the DRC office, and direct them accordingly or escort them to specific destinations · Book hotels and flights for DRC staff national and international travel and meetings · Receive and send of ...
-
Administrative Assistant
منذ 22 ساعة
PermitFlow Amman, الأردنResponsibilities · Specifically, you will be responsible for performing the following tasks to the highest standards · As a Waiter/ess, you are responsible for serving guests in a friendly, timely, and efficient manner to deliver an excellent Guest and Member experience. A Waiter ...
-
Administration Assistant
منذ 22 ساعة
GIZ Amman, الأردنAnswering and directing phone calls to relevant staff · Scheduling meetings and appointments · Taking notes and minutes in meetings · Ordering and taking stock of office supplies · Being a point of contact for a range of staff and external stakeholders · Preparing documents for m ...
-
Administration Assistant
منذ 22 ساعة
MS Pharma Amman, الأردنHandle and follow up the incoming/outgoing mail or shipments and maintain it through a logbook for tracking purposes. · Respond to emails and answer enquiries related to the section as appropriate as well as handle and redirect phone calls. · Arranges meetings by scheduling appro ...
-
Administrative assistance
منذ يوم
UGC Amman, الأردنPractical experience in the field of customer service from 1-2 years, and fresh graduates are welcome. · specialization Business Administration or a related specialty and grade of at least very good. · à possess the skills of high contact. · à English is very good. · ...
-
Administrative Assistant
منذ 4 أيام
Jusoor Amman, الأردن· • · Managing access to google drive and maintaining an organised filing system, ensuring regular data backup and storage · • · Scheduling cross department meetings (eg team meetings, committees, board meetings) and scheduling external meetings for senior staff and board member ...
-
Administrative assistant
منذ 4 أيام
Law Gate LG Attorneys and legal Counselors Amman, الأردنExcellent skills in typing both Arabic and English. · Managing the files and correspondences at the office. · Following up with clients and associatesAbility to manage client relations effectively and with high degree of professionalism. · Ability to work within a team and to mee ...
-
Administrative Assistant
منذ 22 ساعة
Jawaker Amman, الأردنCoordinate office activities and operations to secure efficiency and compliance with company policies. · Manage agendas, travel arrangements, appointments for the team. · Manage phone calls and correspondences (e-mail, letters, packages, etc.). · Maintain supplies inventory by ch ...
-
Administrative Assistant
منذ 22 ساعة
International Rescue Committee Amman, الأردنRegularly meet with Hub staff to anticipate operational needs, including creating procurement plans, schedules for the translators, etc. · Participate in Hub meetings and update on all operations related work, including any bottlenecks, etc. · Administration: · In collaboratio ...
Administrative Assistant-NPSA 5 - Amman, الأردن - Bioversity International
وصف
JOB DESCRIPTION
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Within Inclusive Growth broad issues, poverty and inequality reduction is key to sustainable human development, as reiterated in the new UNDP Strategic Plan. Building resilient societies based on SME-led growth and social protection is central to UNDP's mandate to promote inclusive and sustainable development. UNDP works closely with governments, national and sub-national institutions to support integration of SME, green economy, informal economy issues in their development agendas aligned with the Sustainable Development Goals. The Inclusive Growth Team in the Amman Regional Hub develops regional and sub-regional initiatives to advance reduction of poverty and inequality and supports Country Offices in the Arab states region to address the socioeconomic impacts of COVID-19 and recover on a sustainable and inclusive development path.
Under the overall guidance and supervision of the Regional Team Leader – Inclusive Growth / Lead Economist, the Administrative Assistant will provide administrative services in support of the Unit's administrative and programme responsibilities.
The Administrative Assistant works in close collaboration with Operations, programmed and project teams in the Regional Hub, other UN agencies, and UNDP HQ staff to successfully deliver administrative services.
Duties and Responsibilities
1. Ensures administrative support, focusing on achievement of the following results:
2. Ensures effective financial and logistical support, focusing on achievement of the following results:
3. Provide research related support to Inclusive Growth team:
4. Support knowledge building and knowledge sharing, focusing on achievement of the following results:
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competencies
Business Development
Human-centered Design: Ability to develop solutions to problems b in ol ing the human perspective in all steps of the problem-solving process.
Business Management
Communication: Ability to communicate in a clear, concise, and unambiguous manner both through
written and verbal communication; to tailor messages and choose communication.
methods depending on the audience.
Business Management
Administration & Operations
Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
Administration & Operations
Events management (including retreats, trainings and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursement, etc.
Required Skills and Experience
Min. Education requirements
Min. years of relevant work experience
Required skills.
Desired skills in addition to the competencies covered in the Competencies section.
Required Language(s)
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Apply for job
To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this job posting.